We are recruiting for a new Company Manager

4 days per week post of Company Manager - Job Description

ANNUAL SALARY £31,200 pro rata (4 days per week = £24,960)


Pan Intercultural Arts is a leading force in delivering arts for social change through
workshop programmes with unaccompanied minor asylum seekers, young refugees,
survivors of trafficking and young people at risk of entering crime.
Pan works mainly in London but also seeds projects in other towns through its
exPansion programme and has founded several theatre for development projects
overseas.
This post is a key part of the small team which guarantees smooth and successful
running of the projects by our much larger team of artist-facilitators.


The Company Manager will be responsible for ensuring all financial systems and
transactions. This will include creating and managing annual budgets for the company
and supporting our artist-facilitators with project budgets.


Overseeing HR and communications and logistics within the company will involve
working with a wide range of artists, participants, trustees, advisers,and
representatives of partner organisations


Excellent written and spoken communication skills, as well as an understanding of, and
empathetic approach to, the work we do with marginalised groups will be necessary to
add to the team of highly motivated and committed people.


We are committed to Equal Opportunities and actively encourage applications from as
diverse a range of people as possible.


Three years experience of involvement in managing a charity or arts company is
required. Experience in our key areas of work would be useful.


For a full job description email s.rahman@pan-arts.net, call 02078332111, or scroll down

Application is by submitting an up to date CV with a cover page detailing why you want this position and what you feel you would bring to it.


Closing date for applications: July 1st 2018
Interviews to be held mid July.

 

 

 

 

DETAILED JOB DESCRIPTION

Job Title

Company Manager

Function

Ensuring organisational effectiveness by providing leadership in financial & operational functions

Reports to

Artistic Director

Location

Pan Office, London WC1N1NX

Manages

Communications & Administration Officer

Contract Type

PAYE. One year, renewable

Hours of Work

4 days per week (32 hours), to include Monday & Friday

the work needs some flexibility

Notice Period

Three months

Holiday entitlement

28 days per year including Bank Holidays

Probation Period

Three months, during which period notice is one month on either side

 

ANNUAL SALARY £31,200 pro rata (4 days per week = £24,960)

 

Overall Purpose of The Role

* To ensure the smooth, efficient and friendly running of the organisation by providing leadership in:

 

* All financial matters, including budget development, planning & reporting; managing the accounts, payroll and financial reporting of project funded activities.

 

* All operational and logistical matters, including managing HR requirements and overseeing activities to ensure safe and cost-effective management and running of the office

 

* To work with the Artistic Director and Development Officer to contribute financial and operational expertise in the development and implementation of organisational strategies, policies, practices, funding proposals and applications

 

* To interact with the Board of Directors by providing financial reports and information to ensure sound financial and operational governance

 

* To work closely with the Project Directors to agree financial and monitoring controls on all programmes of work, including producing reports and overseeing analysis of data and budget administration

 

* To ensure flow of information to all staff, trustees and development advisors

 

 

 

Financial and Planning

 

  • Lead role in long-term planning, creation and maintenance of a Business Plan and annual budget, in collaboration with the Development Officer and Artistic Director
  • Oversee overall financial management, systems and controls
  • Work with Development Officer on budgetary elements of funding applications and bids
  • Provide financial management of all project funded activities and programmes working closely with Project managers
  • Invoicing to funding sources, management of imprest expenses
  • Payroll management and efficient payment of freelance staff
  • Manage pension scheme, employee benefits and organisational insurance
  • Organisation of fiscal documents
  • Ensure quarterly management accounts are drawn up for the board of Trustees
  • Cash flow management and liquidity
  • Line manage Communications and Administration Officer ensuring efficient cashbook running and monthly reconciliation
  • Work with external accountants to ensure necessary end-of-year reports and accounts are prepared
  • Act on behalf of the Company Secretary, to organise all statutory returns: HMRC, VAT, PAYE and Companies House reporting (annual return)

Office and HR

 

  • Ensure that all Company premises and equipment are managed and maintained (including computer, office equipment, stationery and office supplies).
  • Ensure that all relevant rents, rates, insurances and other statutory company requirements are met.
  • Enable, with the Artistic Director and Project Directors, staff recruitment and selection of both freelance and permanent staff, including negotiation of fees, salaries and contracts.
  • Ensure all staff and contracted freelancers have been DBS checked.
  • Plan staff appraisals
  • Oversee office volunteers and internships
  • Maintain and communicate work and event timetables to staff and trustees
  • Manage and plan work for the Communications and Administration Officer
  • Maintain and review all office policies and procedures, including Health & Safety, environmental and ensure compliance with all relevant legislation including Company Equal Opportunities and GDPR

Board of Trustees

 

  • Provide regular business, financial and project reports to the Board for its quarterly meetings.
  • Management of quarterly Board meetings, ensure that the Trustee/Directors are provided with notice of meetings, papers and reports well in advance, minutes of the meetings are taken and circulated to the Board.
  • Provide the Charity Commission and Company’s House with necessary reports and updates.

 

General

 

  • Take part in, and contribute to regular staff meetings.
  • Represent Pan at relevant conferences and meetings.
  • Write and edit Pan reports and communications.
  • Organisation, development and maintenance of the CRM? database.
  • Oversee and implement updates of the company website, social media links and campaigns with the Communications & Administration Officer
  • Plan and organise logistics for events
  • Undertake any other duties which may be reasonably required.

 

Personal Competencies

 

  • Team Player
  • Communication (Oral and Written)
  • Understanding of the human conditions of Pan’s participants
  • Prioritisation and conflict management
  • People management & leadership skills
  • Collaboration
  • Influencing

 

 

 

 

 

 

 

 

 

 

 

 

Technical Competencies

 

  • Word Processing, Spreadsheet Management
  • Knowledge of legal conditions affecting the Charity’s work
  • Knowledge of VAT, tax and other compliance implications of non-profit organisations

 

Experience

  •   At least 3 years in the management and running of a charity and/or arts organisation
  •   Experience of managing all HR including Freelance staff
  • Experience of work in Finance including charity accounting and reporting using SORP
  • Budget development and oversight
  • 3 plus years in bookkeeping
  • It would be advantageous if the candidate has experience of the areas in which Pan works (asylum seekers & refugees, survivors of trafficking, young people close to criminality)